Updating records retention schedules

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Project participants included: Staff in these departments inventoried almost 1500 linear feet of paper documents (approximately 2.9 million pages) and 2.6 terabytes of digital documents.

They also advised project staff on how and for how long they use records to support operational and administrative activities.

Departments developing imaging programs do not waste resources scanning records whose usefulness has expired.

Outcomes The benefits of a records disposition program are: •Time Savings When inactive records are periodically removed from file cabinets and hard drives, searching for information in the remaining records takes less time.

•Reduced Uncertainty Reliable, easy to find, guidance on disposition of records allows staff to take informed and confident action when managing records.

That information is contained in University records.

Records can only be fully utilized as an asset if they are properly managed to enhance access to information and to reduce costs and risks.

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